Exhibitor terms

Part E – Exhibitor terms 

34. Exhibitors

34.1 We offer space at Conferences to Exhibitors who wish to occupy a location at the Conference (“Space”) and operate a stall where they can exhibit certain goods or services to attendees (an “Exhibit”) at agreed times, subject to these Terms and the Terms and Conditions agreed between the Exhibitor and the Organiser in the Partnership Agreement.

34.2 The Exhibitor is only permitted to conduct business from its allotted Space and shall not canvass, promote, advertise or solicit for business in any other area of the Venue without our express prior written consent.

34.3 The Exhibitor is prohibited from sub-letting the Space without our express prior written consent. If and to the extent that the Exhibitor is permitted to sublet the Space, the Exhibitor shall remain responsible for the Space and shall be liable for any breach of these terms by any party to whom the Space is sublet.

34.4 The Exhibitor shall not canvass, promote, advertise or solicit for business on behalf of unrelated Third Parties without our express prior written consent.

34.5 The Exhibitor’s operation of the Exhibit at the Conference shall be carried out in full compliance with these Terms.

35. Location of exhibits

We retain the right in our absolute discretion to relocate the Exhibits and/or require the Exhibitor to occupy an alternative Exhibit within the specified site at the Conference where we deem it to be necessary for the best interests of the Conference or as may be required on security, health & safety grounds or otherwise

36.Standard of upkeep

The Exhibitor must keep and maintain the interior, exterior, fittings and equipment installed at the Exhibits in clean, orderly, sanitary and good repair.

37. Waste

The exhibitor is responsible for the disposal of all waste products and rubbish, and for taking off-site all rubbish generated by it. If required, the Exhibitor shall provide litter bins for use at the Conference which the Exhibitor must remove from the site at the end of each day. The Exhibitor is also responsible for the periodic clean-up of tables and floors in their Exhibit area and the surrounding area.

38. Access

We permit the Exhibitor to operate the Exhibit between the hours as communicated from time to time. The Exhibitor must ensure, to our complete satisfaction, that all Exhibits and rubbish are completely dismantled and removed off-site each day of the Conference. The Exhibitor is not entitled to permit anyone, other than its personnel or those having business with the Exhibitor, to have access to the Exhibit area.

39. Health and safety

39.1 An Exhibitor vending food and beverage must ensure that it is registered with its local food standards and safety office and is, at all times, in compliance with the relevant laws and safety and compliance standards. The Exhibitor must possess and display at its Exhibit a valid licence demonstrating its registration with its local food standards and safety office.

39.2 All cooking and heating equipment shall be of a safe and compliant standard. The Exhibitor must ensure that any external gas units are appropriately caged. Such units shall be kept away from public access. The Exhibitor must ensure that its Exhibit is equipped with the proper number, size and type of charged fire extinguishers.

40. Security instructions

The Exhibitor must observe and comply with, and ensure that its staff engaged at the Exhibits observe and comply with, all instructions and directions given by or on behalf of us or venue management, and with our and venue management’s rules and regulations as communicated from time to time. The Exhibitor must not damage or allow its employees to damage the site that is hosting the Conference or the Exhibit or any part thereof. All Exhibitor personnel on site must wear identification badges at all times and must not enter any restricted areas.

41. Provided equipment by us

41.1 All equipment (screens, laptops, cabling and other electronic equipment, rooms, furniture etc.) supplied by us at the Conference are on a rental basis and no exchange, transfer or refund of ordered items on-site will be permitted. Any complaint regarding rented items or installation must be lodged by emailing info@fufifest.org before the opening of the Conference. In respect of items rented on the day, items should be inspected immediately and tested to ensure they work. Otherwise, all items are deemed to be received in good order and condition.

41.2 Exhibitors must pay for all damages or losses to the equipment supplied to them. The equipment must be insured by the Exhibitor, who will remain liable until our authorised staff have collected the equipment. In case of non-return, the Exhibitor will be required to reimburse us for the full cost of the equipment at the original insurance value.

41.3 Cancelled orders are not refundable. Non-standard items may be offered on request, subject to a separate quotation, and are subject to the same terms.

41.4 Nothing in these Terms creates or deems to create the relationship of landlord and tenant between us and the Exhibitor nor should these Terms be construed as creating a transfer of a property interest to the Exhibitor nor any greater interest in the Conference in favour of the Exhibitor.

42. Exhibitor insurance

Each Exhibitor must effect and maintain with an insurer of repute the level of insurance as set out in the Partnership Agreement, and upon request shall produce to us evidence of the current policy of such insurances and receipts for the premiums payable thereof. Failure to make provision of such evidence to our satisfaction will permit us to immediately terminate these Terms and your right to Exhibit at the Conference.

Part F – Investor Exhibitor terms 

43. Investor accreditation is reserved for investors actively investing in startups and venture funds. You may only purchase an Investor ticket type if you meet the criteria outlined in the Investor Accreditation Policy. Please note that Investor Tickets are granted and made available at the sole discretion of the Organiser. The Organiser reserves the right to cancel or downgrade (at its sole discretion) any Investor ticket and the person will not be granted access to the Conference or other event Investor specific areas (as applicable).

Part G – Startup Exhibitor terms 

44.1 Startup packages are reserved for eligible startups and include the number of individual Conference passes specified in your order for the Conference (“Startup Package”). You may only purchase a Startup Package if you meet the criteria. Please note that Startup Packages are granted and made available at the sole discretion of the Organiser and subject to review and approval. The Organiser reserves the right to cancel or downgrade (at its sole discretion) any Startup package and the person will not be granted access to (i) the Conference, (ii) other Startup specific areas and/or (iii) Startup benefits (as applicable).

44.2 Startups are eligible to apply for PITCH, Startup masterclasses, Mentor Hours and other Startup programmes (“Programmes”). Each Programme is subject to availability and criteria.

44.3 Startup Exhibitors must complete their Conference Profile and Startup profile information by the dates specified by the Organiser. Should the Startup Exhibitor fail to adhere to these deadlines, the Organiser reserves the right to cancel or downgrade (at its sole discretion) any Startup Package.

44.4 The purchase of masterclasses, branding and/or meeting rooms (referred to hereinafter either collectively or as purchased as “the Product Package“) is available to Startups with GROWTH status (“you”). The terms below shall apply to purchases of Product Packages by you. These terms will apply to Product Packages bought directly from our website as well as any additional Product Packages purchased by you post registration.

44.4.1 Payment: Payment of the fees for the Product Package (“Fees”) purchased by you, including any applicable taxes, must be made in full either upfront upon purchasing or within 7 days of the event start date. If you fail to pay the fees by the due date, we have the right to withhold all or any part of your Product Package without affecting any other rights or remedies we may have.

44.4.2 Taxes: We will receive the Fees without any deductions for taxes, which are to be paid by you. If VAT applies, the Fees will be increased to cover the Taxes, including any additional amount needed to cover the Taxes on the increase itself.

44.4.3 Event Changes: If the event date changes or is cancelled but rescheduled within 14 months, the obligations relating to the purchase will continue to be applicable to the new date, and Fees must be paid as originally scheduled. If the event is cancelled and not rescheduled within 14 months, you can choose to either receive a full refund or a credit note for fees paid.

44.4.4 Startup Cancellation: The parties agree that actual damages in the event of cancellation by you are difficult to quantify and will not always be reasonably determinable at the time of purchase. Therefore, you acknowledge and agree in making this purchase that the following cancellation charges constitute liquidated damages, which are a reasonable forecast of just compensation to us in the event of cancellation by you. In addition, you agree that we, as the Organiser, have no duty to mitigate you in the event of cancellation by you. Charges to be applied will be based on when the notice is received. This is reflected in the tiered- structure below:

a. More than 60 days before the event: a cancellation fee equal to 50% of the Fees will apply.
b. 30-60 days before the event: a cancellation fee equal to 80% of the Fees will apply.
c. Less than 30 days before the event: a cancellation fee equal to 100% of the Fees will apply.

44.4.5 Liability Cap: The Organiser’s maximum liability to you for this purchase will not exceed the amount of the Fees you have paid.

44.4.6 Force Majeure: Delays or non-performance due to events beyond our control are not breaches of the terms of the purchase. This shall not excuse you from the payment of the Fees under the purchase. Save for payment by you for the Product Package, other duties and obligations are suspended and extended accordingly.

44.4.7 Termination by us: We can terminate this purchase at any time if it’s not considered to be in the Event’s best interests. In such scenarios, Fees paid will be refunded, and no further fees will be due. The refund to you is the sole remedy in such circumstances, and all other liabilities are excluded.